From the American People
Working with Us
Doing Business with USAID
USAID conducts competition for contracts, grants and cooperative agreements to find the most qualified implementing partners for USAID/East Africa’s development assistance programs at the best value to the US Government. An implementing partner can be a U.S. or local non-governmental organization (NGO), commercial organization, an individual, or a public international organization.
The Regional Office of Acquisition and Assistance (RAAO) site is your one-stop place for finding important information to get you started doing business with USAID/East Africa. Contracts are awarded primarily for technical assistance but also for commodities or equipment, transportation services and occasionally, construction. Grants and cooperative agreements are awarded for a variety of programs --- some recurring and some for unique non-recurring programs. All contracts, grants, and cooperative agreements issued ultimately support objectives of that part of the U.S. foreign assistance program managed by USAID and implemented for the people of East Africa.
USAID utilizes various acquisition and assistance instruments to implement its activities. Contracts, grants, cooperative agreements and purchase orders are some of the instruments that are negotiated and signed by USAID/East Africa. These instruments provide a variety of commodities and technical assistance to support the attainment of the agency's objectives. Acquisition refers to obtaining goods and services, through various types of contracts, for the use or benefit of the Agency. Assistance refers to transferring funds (or other valuables) from USAID to another party for the implementation of programs which will contribute to the public good through the furtherance of the objectives of USAID’s service to the people of East Africa.
USAID's relationships with its implementing partners are generally categorized as:
To solicit help for its programs, USAID uses Request for Applications, a Request for Proposals. USAID publishes information about these public solicitations on this internet site and on the US Government Points of Entry: www.fedbizopps.gov and www.fedgrants.gov. In all cases a Request for Applications (RFA) or a Request for Proposals (RFP) will provide an adequate time for a potential implementing partner to respond.
A RFA or RFP is used when USAID has a specific type of program in mind to meet our development assistance goals. An RFA results in a grant or cooperative agreement; an RFP results in a contract. These requests can be issued any time for any activity or program.
USAID's framework legislation, the Foreign Assistance Act of 1961, as amended, section 641, requires that all programs under the Foreign Assistance Act be identified appropriately overseas as “American Aid.”
For more than a year, the Agency has been leading a branding campaign to ensure that the American people are credited for the foreign assistance they finance. Our new tagline clearly communicates our aid is “From the American People.”
The Agency has separate and different branding policies and marking requirements for our implementing partners: one for Acquisition Awards to contractors, and one for Assistance Awards to US NGOs receiving grants and cooperative agreements. Click on either page to get the latest information.
USAID generally works by developing direct programs with host countries and through competitive procedures for selection of contracts, cooperative agreements, and grants. This approach ensures that all activities are concentrated on pre-defined objectives to maximize impact; and that they are consistent, mutually reinforcing and draw services from the best available sources.
While unsolicited proposals will continue to be received and reviewed for funding, potential offerors should be aware that only in highly exceptional cases are such proposals likely to be approved for funding.
A valid unsolicited proposal or application must:
Unsolicited proposals and applications must contain the following:
Second page through fourth page
In evaluating an unsolicited proposal or application, USAID/East Africa will consider:
A favorable comprehensive evaluation of an unsolicited proposal is not, in itself, sufficient justification for negotiating on a noncompetitive basis with the offeror. Any unsolicited proposal may be rejected by USAID/East Africa if not found to be in its interest. If the above 5-page format is adhered to by offerors, USAID/East Africa will be notify the offeror within 60 days of its submission as to the disposition (result) or that USAID/East Africa requires more time to consider the submission. USAID may not use any unique and innovative unsolicited proposal or application as the basis for, or as a portion of, negotiations with another party unless the original offeror is notified and agrees to the requested use.
Decisions to proceed with the award of a noncompetitive contract on the basis of an unsolicited proposal shall be made in accordance with the requirements of Subpart 15.6 of the FAR (48 CFR Subpart 715.5). Decisions to proceed with the award of a noncompetitive grant or cooperative agreement on the basis of an unsolicited application shall be made in accordance with the requirements of USAID Automated Directives System (ADS) Chapter 303 - "Grants and Cooperative Agreements to Non-Governmental Organizations". If it is determined that the subject matter of any unsolicited proposal is acceptable for funding on a noncompetitive basis, the unsolicited proposal or application will serve as the basis for negotiation. USAID's contracting or grant officer may require, and request, additional supplemental information from the offeror, as necessary.
This section provides information and resources to organizations implementing USAID development programs in East Africa. Partners are encouraged to check the site periodically for any updates.
Here you can find Implementing Partner Notices to provide our partners and others with updates and general information regarding changes in policy, security and other directives that are issued by the Contracting Officer or Mission Director.
Here you can find all relevant USAID East Africa logos for downloading and use by USAID East Africa implementing partners. The logos for web and print use are in different formats including translations in Swahili and Somali. All Implementing Partners are encouraged to use the USAID East African logos where appropriate, rather than the simple USAID logo. Click on the links below to get the logos for web and print use:
East Africa zip
East Africa Swahili zip
Djibouti Branding in French Zip 5/8/2008
USAID Graphics Manual: Branding and Logo:
USAID GRAPHICS MANUAL
Last updated2 May 2013
PO Box 629 | Village Market 00621 | Nairobi, KenyaTel 254-20-862 2000 | Fax 254-20-862 2680
U.S. Embassy, Kenya
U.S. VPP, Somalia
U.S. Mission to the African Union